Privacy Policy
How we handle website enquiries, demo bookings and the Google email connection used for notifications.
Last updated:This policy explains how the ASYCUDA World Desktop (AWD) website at asycudaworlddesktop.com handles information when you browse the site, contact us or book a demonstration. It also explains the Gmail sending connection used for website notifications. It does not describe every data-processing function of AWD desktop software, invoice-parsing products or separately supplied customer services.
For questions or requests about this policy, contact Vanavah Edwards at mobilewebengineer1@gmail.com. “We” and “our” below refer to the people responsible for this website and its booking service.
Information you provide
When you book a demonstration, the website records your name, email address, selected date and time, timezone and any message or other information you enter. It also maintains the booking status and related activity, such as confirmation, rescheduling and cancellation records. Booking records can include your IP address.
When you contact us, we receive the contact details and information you choose to provide, together with subsequent correspondence. Please provide only what is needed for your enquiry. Do not put passwords, payment-card details or confidential customs documents into a general contact or booking message. If you want to demonstrate a real document, agree an appropriate way to share it with Van first.
Why we use this information
We use booking and enquiry information to arrange demonstrations, reserve appointment times, answer questions, send relevant confirmations and updates, and provide the assistance you request. We also use booking activity and technical records to investigate errors, protect the website and resolve delivery or scheduling problems.
Booking a demonstration allows us to communicate about that request. It is not, by itself, an agreement to receive unrelated marketing messages. Information supplied through this website is not automatically a submission to a customs authority.
Booking records and email delivery
The website uses WordPress with FluentBooking to manage appointments. Booking details are stored in the website’s system and made available to Van and authorized people maintaining or supporting the service. Notifications are intended for the attendee and Van as organizer, at mobilewebengineer1@gmail.com. Confirmation messages may include meeting details and a calendar attachment.
The website and its email tools can retain message details and delivery activity for troubleshooting. These records may contain recipients, subjects, message content, timestamps and success or error information. A technical “sent” record does not necessarily establish that a recipient received the message.
Google Gmail connection
Current setup status: As of the date above, the AWD Website Email Gmail API connection through FluentSMTP is authorized and active. The website sends email through awdaicloud@gmail.com. Organizer notifications remain addressed to Van. This is a sending connection, not a request for visitors to connect their own Google accounts.
The authorized connection uses Google’s gmail.send permission to send website messages through that mailbox. It does not grant the integration permission to read the Gmail inbox, search existing messages, access contacts or read Google Drive files. Booking information included in outgoing emails is transmitted to Google for delivery and to the intended recipients.
Authorization uses Google OAuth rather than storing the Google account password in FluentSMTP. The website stores the connection’s credentials and authorization tokens so that it can continue sending while authorized. FluentSMTP’s documented authorization flow uses its vendor-operated callback at fluentsmtp.com; the account owner completes Google consent during setup.
Data handled through this connection will be used only to provide and support the disclosed website messaging function. We will not use it for advertising, sale, unrelated profiling or AI-model training. This statement concerns this mail connection, not the separate operation of every AWD product. Our use and transfer of information received from Google APIs will comply with the Google API Services User Data Policy, including its Limited Use requirements.
Other services and links
The booking service provides a Zoom meeting link and links to WhatsApp and TeamViewer. If you follow a link, join a meeting, send a message or use remote-support software, the provider handles information under its own terms and privacy policy. Booking a demonstration alone does not authorize access to your computer.
Website hosting, maintenance, backup and email services may process information needed to operate this site. This can involve processing outside your country. The availability of a plugin on our website does not mean that its vendor receives every booking or document.
Cookies and browser information
WordPress features, including signed-in sessions and forms, can use cookies or browser storage to function. Browser and server interactions can also produce technical records used to operate and troubleshoot the site. Linked or embedded third-party services may apply their own cookies and data practices. You can manage cookies in your browser; blocking them may affect some website functions.
Retention, access and your choices
We retain booking and enquiry records for as long as needed to arrange and follow up on your request, provide support, maintain relevant business records and meet applicable obligations. Retention is reviewed according to the purpose of each record. Email copies and backups, where maintained, may have separate retention arrangements.
You can ask us about information associated with your booking, request a correction or deletion, or raise a concern using the contact address above. We may need enough information to verify the request and identify the relevant records. We will explain any information that needs to be retained. Cancelling an appointment does not itself erase its history or messages already delivered.
The connected Google account owner can revoke the application’s access in their Google Account connections. Revocation prevents future use of that authorization; it does not recall delivered emails or automatically delete website booking records. Contact us if those records also need attention.
Protecting information
We limit access to website booking records and mail-connection administration to people supporting the service, and use access controls and operational safeguards to help protect that information. No website or email service can guarantee absolute security. If you believe that information submitted to this website has been exposed or used improperly, contact us so we can investigate.
Changes to this policy
We will update this page when the website’s practices change. Any materially different use of the Google connection will be disclosed before that use and will require any additional authorization that Google requires.